Assistant Property Manager

Job Description

Assistant Property Manager in Bounds Green

As a Property Manager you arrange and oversee the day to day maintenance of a portfolio of residential properties. You will be expected to liaise with the property users such as Leaseholders, Freeholders and Residents Management Companies as well as dealing with the service charge budget, daily expenditure, the accounts, health and safety and ensuring compliance within the terms of the Lease and current legislation. You will undertake regular inspections of your portfolio and attend resident’s meetings. The aim of our client, is for all their staff to deliver a pro-active personal service to all clients so as to grow and retain business.

Our client is open to applications from experienced Property Managers or someone who is looking to start their career in the property sector at a trainee level.
Duties will include:

Ensure that the property meets all compliances with regards health and safety and current legislation
Have an understanding of Lease terminology so you are able to advise the client, staying within the terms of the Lease along with knowledge of the appropriate Acts of Parliament such as the various Landlord and Tenant Acts, and the Commonhold and Leasehold Reform Act 2002
Liaise with clients, leaseholders, tenants, freeholders, directors and developers in all aspects of the property management along with other professions such as solicitors, accountants and insurers
Carry out regular site visits to monitor the condition of the property and grounds to ensure a good level of maintenance and cleanliness and record accurately all findings
Arrange and monitor the regular service contracts on site e.g. gardening, cleaning, window cleaning etc. and liaise with the contractors undertaking the work to ensure a continuous level of service
Liaise with the Maintenance Coordinator in order to instruct contractors and arrange the appropriate repairs/actions
Be aware and issue where appropriate the Section 20 Consultation process in order to meet with legislative requirements
Prepare annual service charge budgets for each property along with consideration to long term and cyclical expenditure in the form of reserve funds
Prepare the appropriate financial information to enable the accountant to prepare the annual service charge accounts and management company return having an understanding of the completed accounts so as to enable you to competently explain these to the management company directors, freeholders and leaseholders
Liaise with the Credit Control Department regarding service charge arrears, liaising with management company directors and freeholders on the appropriate method of debt collection
Liaise with the Accounts Payable Department regarding contractors invoices that require paying ensuring that the properties service charge funds are sufficient
Attend, chair and minute formal and informal resident meetings which may be held outside office hours
Liaise with other team members and fellow property managers to develop and enrich the quality and efficiency of our expertise
Prepare and produce mail-merge letters, statutory notices, mandates and other documents as required
Input and amend data and information using specific property management software along with an understanding of Outlook, Word and Excel

The successful candidate will need to have:-

Good organisational skills, the ability to prioritise your workload, work well under pressure, along with the ability to communicate well at all levels.
A general understanding of property management processes would be desirable and/or previous property management experience although full training will be given along with ongoing participation in industry training courses and continuous professional development.
All property managers are encouraged to study for and obtain industry recognised qualifications from the Institute of Residential Property Management (IRPM) in anticipation of future regulation of the property management industry.
Hold a valid driving licence

£22,000
​​​​Mon – Fri 9:00am – 6:30pm.

Apply online today or call the Crux team 01344 233 444 or visit our website directly – http://www.cruxcareers.com

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